Making a Subject Access Request
Writing a Subject Access Request
There are two ways to submit a request. You can either use:
If you decide to use the Metropolitan Police’s form, the following may he helpful in completing it:
After completing the personal information sections, Section 3 asks:
Please specify exactly what information you require (e.g. Crime Report)?
I require the disclosure of any personal data (including images and image data) that has been gathered or is being held by the National Domestic Extremism and Disorder Intelligence Unit (NDEDIU). This includes data that has been obtained or retained at the request of theNDEDIU, or shared withNDEDIU by regional police forces or other bodies. If any of my personal data is held by the MPS on databases other than those operated by theNDEDIU, please also provide this data, specifying a) which database(s) my personal data has been entered onto, and (b) whether this data has been accessed by NDEDIU.
“What happened to cause you to have contact with the police?”
I believe that data is held about me because of my participation in [environmental / other as appropriate] protests and demonstrations.
How much detail you decide to provide about the movements or campaigns you have been part of is up to you, but at least some basic details may help to avoid the police from obstructing your request.
Under “When did this happen?” I have said:From [date] until the present date.The date depends on how far back you wish to check. If you first took part in the student demonstrations in November 2011, for example, perhaps choice ‘January 2011’ at the start date.
“Where did this happen and how was it reported?“
Unknown – the gathering of data most likely took place in [central London / other area as appropriate] but potentially could have happened anywhere in London / other area.
This will depend on your individual circumstances.
Submitting your Subject Access Request
You need to send two forms of identification that “provide sufficient information to prove your name, date of birth, current address and signature.” This means a driving licence, medical card, birth/adoption certificate or passport, along with a recent utility bill or bank statement.
The Metropolitan Police no longer charge a fee for processing subject access requests.
A copy of a utility bill is likely to reveal less about you than a bank statement. We strongly advise against sending anything that might reveal your personal connections, such as a telephone bill. If necessary, you can obscure personal information on a bank statement or phone bill such as transactions and phone numbers: as long as your address is visible, this should be fine.
It may also be possible to make a Subject Access request without revealing your address if you are concerned about the police knowing it and can explain why you wish to withhold it, although there is a risk that the request will be rejected. If you wish to pursue a request in these circumstances, please contact Netpol at firstname.lastname@example.org for further advice.
Your letter or the form, along with payment and identification, should be sent by recorded-delivery to:
Metropolitan Police Service
Public Access Office
PO Box 57192
Don’t forget to keep a copy of your request and your recorded-delivery receipt. If you do not receive confirmation that the Metropolitan Police has received your request within two weeks, ring the Public Access Office on 020 7161 3500 / 020 7161 3500 or email PublicAccessOffice@met.police.uk to find out if your request has gone missing.
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